Bookkeeping That Builds Portfolios
We Track. We Reconcile.
We Report. You Grow.
You didn’t get into real estate to juggle spreadsheets and receipts.
That’s where we come in. FONDiFi handles your real estate bookkeeping services and property management bookkeeping from A to Z — accurately, on time, and with zero stress. So, you can stay focused on what really matters: scaling your portfolio.
Here’s what we’ve got covered
Tenant Receivables
We’ll keep a close eye on all those cash, checks, and money orders while your software takes care of the rest. No payment slips through the cracks!
Vendor Payables
Paying vendors on time = Happy Partners. We’ll make sure your bills are paid without breaking a sweat.
Soft Reconciliations & Monthly Bank Reconciliations
Your books, balanced. Your accounts, squeaky clean. Every month, like clockwork.
Move-In & Move-Out Accounting
From deposits to deductions, we handle all the accounting magic when tenants come and go.
Management Fees & Owner Distributions
You earned it, we’ll make sure you get accurate calculations and timely payouts, always.
Weekly Financial Health Check
A quick pulse check on your financials every week spotting issues before they become problems.
Catch-Up & Historical Bookkeeping
Behind on your books? Let us get you back on track.
- Reconstructing historical financials
- Properly categorizing historical income and expenses (CapEx vs OpEx)
- Recording real estate-specific transactions like HUD for property purchases/sales
- Inputting third-party PM reports and short-term rental payouts (Airbnb/VRBO)
- Reconciling backlogged bank & credit card accounts.
Perfect for real estate professionals preparing for tax season, acquisitions, audits, or refinance.
Accounts Payable & Expense Management
Let us manage your bills—accurately, on time, and property-specific.
We ensure every vendor bill, loan payment, and expense is entered, coded, and scheduled with precision.
Our AP services include:
- Entering and coding bills by property/class/vendor
- Setting up recurring bills (utilities, insurance, mortgage payments)
- Processing CapEx & renovation invoices separately for depreciation/tax tracking
- Recording credit card purchases and reimbursements
- Reconciling vendor ledgers and payment histories
Your vendors get paid on time, and your reports reflect true operating costs.
Tenant & Rent Receivables Tracking
Stay on top of every dollar received—or missed—from tenants.
We help you track tenant income and balances, including manual payments and government housing subsidies (including HUD Retractions).
Services include:
- Recording manual rent payments (e.g., Section 8, Zelle, cash deposits)
- Tenant receivables and outstanding balances by unit
- Move-in/move-out rent proration and final statements
- Utility bill-backs and late fee tracking
- Deposits, pet fees, and lease liability monitoring
Clear reporting and clean ledgers ensure you’re never second-guessing your income.
Monthly Bank & Credit Card Reconciliations We ensure your
We ensure your books match your bank—every month, no exceptions.
Reconciling your accounts monthly prevents fraud, catches errors, and ensures every report you run is accurate.
We reconcile:
- Operating, security deposit, reserve, and trust accounts
- Business credit cards (company-issued or personal reimbursement)
- Escrow and mortgage accounts tied to properties
- Unreconciled transactions and duplicates
Reliable numbers start with reconciliations—ours are detailed and timely.
Utility Management & Payments
Simplify your utilities. Track usage, manage bills, and recoup costs.
We handle utility bills across properties and bill back to tenants when applicable.
Utility support includes:
- Receiving and entering monthly utility invoices (electric, water, gas, internet, trash, etc.)
- Managing auto-pay setups or utility logins for payment
- Tracking utility charges per unit/property
- Allocating tenant bill-backs for shared meters or RUBS systems
- Ensuring timely payment to avoid late fees or shutoffs
No missed bills, no overpayments—just smooth, accurate utility workflows
Management Fee Pull & Owner Distributions
We handle what you earn—and what you owe.
From pulling your monthly management fees to Owner Distributions, we manage the cash flow and compliance.
Here’s what we do:
- Calculate and record property management fees (flat rate or % of collected rent)
- Record and support monthly or quarterly owner distributions
- Reconcile owner distribution amounts with actual bank activity
- Provide owner statements post owner distributions
Keep your owners and investors confident with clear, consistent Owner Statements and payouts.
Trust Accounting & Compliance
Meet all state trust accounting rules—stress-free.
If you hold tenant or owner funds in trust, state laws require detailed tracking and monthly reconciliations. We’ve got it covered.
Trust accounting services include:
- Setting up trust accounts correctly in your books
- Recording transactions separately for trust and operating accounts
- Tracking security deposits, reserves, and Prepaid rents
- Completing monthly 3-way trust reconciliations
- Audit-ready record keeping for DRE, state regulators, or HOAs
Especially critical in states like CA, TX, FL, NY, AZ, where trust compliance is mandatory.
Monthly Financial Reporting
Know where you stand, every month.
Our reporting isn’t just timely, it’s tailored to real estate professionals who need clarity across properties and portfolios.
You’ll receive:
- Monthly Profit & Loss statements by property and consolidated
- Balance Sheet and Cash Flow statements
- Owner equity & contribution reports
- Custom reports for fund managers, HOAs and multi-entity investors
Make confident decisions with financials that are clean, consistent, and easy to understand.
Year-End Support & Tax Prep
We don’t replace your CPA—we prepare your books so they can do their job faster and better.
We close your year with precision, saving time and reducing risk at tax time.
Our year-end services include:
- Finalizing books for all entities and properties
- Preparing and issuing 1099s to eligible vendors
- Providing tax-ready financial statements and backup
- Working directly with your CPA on reporting needs
Reduce CPA billable hours, avoid IRS issues, and file taxes with confidence.
More Than Just Bookkeeping
- Recording your mortgages like clockwork
- We handle those tricky CAM reconciliations with ease
- Handling investor distributions smooth & timely
- Entering budgets and keeping them organized
- Responding to owners’ & investors’ queries
- Recording Sale & Purchase HUDs every detail captured right
- Managing software migrations without the headache
- Preparing 1099s So tax season feels less scary
